A Small Meeting Room in Odaiba

IChoose a small meeting room by the movement of six

For meetings of six or fewer, what matters more than floor area is that everyone can see each other's faces, that documents can be spread out, and that those who rise from their seats do not cross paths.

A small meeting room is not merely a space with enough seats, but one in which the speaker's expression, the documents and the way to the door can all be seen at once. The fewer the people, the more the angle of a single chair and its distance from the table show in the ease of conversation.

Your butler asks the number of participants and the purpose, and suggests an arrangement suited to conversation from the Study, the Dining Room or the Lounge. The order in which visitors are received, where documents are placed and the route for anyone leaving mid-meeting are confirmed together at a preliminary viewing.

IIQuiet sets the pace of conversation

In important meetings, a quiet in which no one need raise their voice protects the pauses between words. At a viewing, please check the sound with the door closed, the distance from neighbouring spaces and how voices carry once everyone is seated.

Quiet in a meeting does not mean the complete absence of outside sound, but an environment in which participants need not strain their voices and can wait for each other's words. As the Manor is within a shared building, please judge the degree of quiet you need, and whether recording is planned, at a viewing rather than from photographs.

For uses involving loud sound, or after 9 p.m., please consult us in advance. If you plan to record the conversation or connect online, test the devices and speaking volume at the actual seats, and note the difference when the door is opened and closed.

A distance at which no one need raise their voice.

At a viewing, please check the sound with the door closed and how voices carry between seated participants.

IIIMatch desks and chairs to the purpose of the meeting

For gathering around documents, the table in the Dining Room; for dialogue between two or a few, the leather chairs in the Study; for a gentler exchange of views, the sofas in the Lounge.

A layout is not merely the shape of desks and chairs, but an arrangement that decides who sits near the door, who presents the documents and where eyes are drawn. A meeting to reach a decision, a dialogue between two, or time spent watching a presentation each call for a different orientation, even with the same number of people.

The English yew table of the 1980s in the Dining Room lets you spread documents while seeing each other's faces. The twin pedestal desk in the Study suits two people checking a document; the wine-red sofas in the Lounge suit conversation without a table between.

IVA staffed reception means no visitor is left wondering

Your butler receives visitors at the double doors, confirms their names, takes their coats and bags and shows them to their seats. The Manor is never let unattended.

A staffed reception is not merely the handing over of keys, but the role of receiving each arrival, guiding them to a seat suited to the meeting's purpose and preparing the Manor until the host can begin speaking. If you have preferences regarding visitors' names or order of arrival, please share them with your butler in advance.

Both female and male butlers serve at the Manor. If you have a preference for reception and guidance, please tell us when booking. The Manor's creed describes the attitude of one who waits at your side as follows.

Throughout your stay, your butler is always at your side.

VConfirm tea and what you bring in advance

Your butler prepares tea and brings it at a moment that does not interrupt conversation. You may also bring your own food and drink.

Tea during a meeting is not an event that breaks the discussion, but a cup brought quietly by your butler at the moment the host prefers: before the start, at a change of topic, or during a break. If you have wishes about the timing or number of servings, please tell us along with the running order.

We do not serve meals. If you have wishes about what you bring or the use of china, please tell your butler in advance. When documents and drinks share a table, your butler decides which side the drinks go and keeps them away from papers and devices.

VICompare attended and unattended spaces by reception and clearing up

In an unattended space, the user typically handles collecting keys, guiding visitors, arranging desks and checking the room on departure. In an attended Manor, comparing who receives, what is prepared and how far the check extends afterwards makes the choice clearer.

Comparing venues means listing not only price and area but the tasks the host must handle on the day. Writing down who handles reception, restoring the seating, drinks, the furnishings and the check for forgotten items reveals the difference in time available to concentrate on the meeting.

Your butler handles reception, the seating, tea, guidance on the furnishings and the check on departure. Please confirm the location of facilities you need, including Wi-Fi and power, at a viewing. As connectivity varies by device and destination, please test with the devices you intend to use before an important online meeting.

A meeting house where someone receives you.

Your butler receives your visitors, arranges the seating and checks the room after you finish.

VIIBuild a half-day meeting from a viewing

Half-day meeting and green room use is ¥78,800 (tax included) for six hours. Up to six people, with one butler present and handling reception.

The six hours cover guidance on arrival, the meeting itself, breaks, clearing up and seeing you off. If visitors arrive at different times, or you need somewhere to wait before or after, please tell us those times and zones in advance.

Tell us the purpose, number of people, date and time, seating required, communication devices and documents you will bring. Your butler will show you the seating and movement at a viewing. Things hard to judge from photographs alone, such as how voices carry, where the power points are and the height at which devices rest, can be checked on the spot.

VIIILay out documents and devices before fixing the seats

Planning the table means placing the papers, pens, devices and drinks each participant brings so that none interferes with another. Whether you use the Dining Room table or the leather desk in the Study, knowing the volume of documents first makes the spacing of seats easier to decide.

If participants join online, we check the background in the device's camera, where voices are picked up and the route to power. Even if you plan to use Wi-Fi, please tell us how many devices will connect and how they will be used. Your butler arranges cables so that they touch neither passages nor chair legs.

When handling confidential material, your butler does not look into its content. Please decide how documents are managed yourselves and check papers, storage media and devices before leaving. Your butler joins you in checking for anything left around the desks and seats.

IXFor staggered arrivals, decide the order of reception

The order of reception means deciding, for meetings where not everyone arrives together, who is shown to which seat and where they wait until the start. So that the host need not leave their seat to greet arrivals, please share visitors' names and expected times with your butler.

Whether the first to arrive is shown to the Lounge, waits in the Study or goes straight to the Dining Room depends on the purpose of the meeting and the relationships among participants; your butler arranges the route through the Manor accordingly. Where bags are placed is also explained at reception.

Chauffeured pick-up, driven by a butler in a black Alphard, is available only between the Manor and five points including Tokyo Teleport Station. It is a service accompanying your plan. There are days when the vehicle is unavailable, so we confirm when you book. If required, please tell us the number of passengers, pick-up points and times when booking.

XIn your enquiry, state the purpose of the meeting and your seating preferences

Enquiring about meeting use does not mean disclosing the agenda, but telling us, as far as it helps your butler arrange the space and movement, the number of people, the form of conversation, documents and devices, and the order of arrival. Without revealing content, you may say whether it is mainly face-to-face, mainly a presentation, or includes an online connection.

Please tell us your preferred date and time, the number of people up to six, participants' arrival times, the desks and chairs you wish to use, Wi-Fi and power needs, any food and drink you will bring and your wishes regarding tea. If photography, recording or loud sound is involved, please consult us first.

From what you tell us, your butler prepares the points to confirm at a viewing. Receiving at the double doors, guiding to seats, bringing tea and checking for forgotten items at the end: arranging everything before and after the meeting is what small-group use of this Manor means.